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GPSR Compliance Guide

Comprehensive Guide to General Product Safety Regulation (GPSR) Compliance for Small Businesses

The General Product Safety Regulation (GPSR) came into effect on December 13, 2024, and aims to ensure that all consumer products sold within the EU and Northern Ireland meet modern safety standards. This guide provides a detailed roadmap for small businesses to navigate GPSR requirements and remain compliant. We’ve also included a list of valuable resources to support your transition.


Step-by-Step Guide to GPSR Compliance

1. Understand GPSR’s Scope

The GPSR applies to all consumer products, including:

  • New Products: Handmade or manufactured items.
  • Used or Reconditioned Products: Vintage or second-hand items.
  • Digital Products: Downloadable goods like patterns, designs, or software.

If your product is intended for sale to the EU or Northern Ireland, compliance is mandatory.

2. Assess Your Product Line for Safety

Evaluate your product line for any potential safety risks.

  • Are there any choking hazards?
  • Could sharp edges or toxic materials harm consumers?
  • Is your product clearly labeled with instructions and warnings?

3. Provide Mandatory Safety Information

Include the following information in your product listings and packaging:

  • Clear instructions for use.
  • Warning labels (e.g., “Not suitable for children under 3 years”).
  • Required compliance markings like CE marking (for toys, electronics, etc.).

For digital products, ensure user guides and safety information are easily accessible.

4. Maintain Technical Documentation

You must keep records for each product sold for at least 10 years. Documentation should include:

  • Product design specifications.
  • Material safety data sheets.
  • Test certificates or reports confirming compliance.

5. Appoint an Authorised Representative (EU/Northern Ireland Sellers)

If you’re a UK-based business selling to the EU or Northern Ireland, appointing an EU-based Authorised Representative is mandatory. This representative will act as your compliance contact for regulatory authorities.

Options to Explore:
  • Partner with an EU-based third-party service specializing in Authorised Representation.
  • Collaborate with a distributor or agent who can take on this role.

6. Adapt Your Digital Products

If you sell digital products (e.g., downloadable knitting patterns, sewing templates, or artwork), ensure:

  • Files are error-free and usable.
  • Clear instructions and disclaimers are provided.
  • Any potential risks are addressed upfront.

7. Review and Update Product Listings

From December 13, 2024, product listings targeting the EU or Northern Ireland must include:

  • All relevant safety information.
  • Details of the Authorised Representative, where required.

Platforms like Baphomart are adding fields to accommodate these requirements.

8. Comply with Market Surveillance Authorities

Be prepared to provide your technical documentation and cooperate with inspections if requested by regulatory authorities.

GPSR Templates for Sellers

We have made a working legal template for all our vendors to utilise should they wish to continue selling to EU and Northern Ireland.
Click the link to GPSR Compliance Seller Checklist & Template for Sellers.

Resource Links for Small Businesses

Here are the most comprehensive and official resources to help you understand GPSR and ensure compliance:

EU Product Safety Resources

  1. EU General Product Safety Regulation (GPSR) Overview
    • Official overview of the GPSR regulations, including implementation timelines and scope.
  2. GPSR Legislation Text (EUR-Lex)
    • Full legal text of the regulation for detailed reference.
  3. EU Commission Product Safety Legislation
    • A hub for product safety legislation and updates.

Technical Guidance

  1. EU Toy Safety Guidelines
    • Specific safety requirements for toys and children’s products.
  2. EU CE Marking Guide
    • Information about CE marking requirements for applicable products.
  3. EU Chemicals and Materials Safety (REACH)
    • Guidance on materials and chemical compliance.

Support for Small Businesses

  1. Enterprise Europe Network (EEN)
    • Offers personalized support for small businesses entering EU markets.
  2. British Business Bank – Exporting to the EU
    • Assistance for UK businesses exporting to the EU, including regulatory advice.
  3. Small Business Standards (SBS)
    • Advocacy and practical tools for small businesses navigating regulatory changes.

Finding an Authorised Representative

  1. Authorised Representative Directory (EU)
    • Search for third-party service providers that act as Authorised Representatives.
  2. EU Chamber of Commerce Resources
    • Regional chambers that can assist with compliance representation.

General Business Support

  1. UK Government Product Safety Guidance
    • A UK-specific guide to product safety requirements and responsibilities.
  2. OECD Product Safety Policy
    • Global product safety insights and tools.

What’s Next?

Preparing for GPSR compliance might feel overwhelming, but with the right resources and planning, small businesses can adapt without compromising creativity or growth. Use the steps and resources above to evaluate your product lines, gather documentation, and implement necessary changes. Platforms like Baphomart are working to make compliance as seamless as possible, with updates to their seller tools and potential services for EU representation.

Remember, compliance isn’t just about regulations—it’s about building trust with your customers. Meeting these standards reflects your commitment to safety, professionalism, and quality.

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